Elevate Your Business Communication
Our bespoke Contract Management Solution, powered by Microsoft Syntex and Adobe Sign, harnesses the capabilities to establish a secure and entirely adaptable environment under the umbrella of OPENSHOP. This dynamic solution is meticulously crafted to optimise the flow of contract creation, approval, signing, tracking, storage, and retrieval processes. Throughout these intricate operations, OPENSHOP ensures the utmost data security, aligning with our commitment to safeguarding your sensitive business documents and other legal records.
In preparation for implementing our solution, OPENSHOP places significant emphasis on thoroughly studying the unique requirements of each business. This strategic approach ensures the alignment of our solution with the organisation’s distinct demands. It also accurately determines the required number of licenses, ensuring that the selected licenses are suitable and contribute to the overall cost-effectiveness of our solution. This proactive approach eliminates unnecessary expenses while maximising the value delivered to our clients.
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Key Features
Our robust cybersecurity arsenal:
- Document Management with Microsoft Syntex: Microsoft Syntex is utilised to extract critical information from contracts, making them easily searchable and sortable. The solution will include features such as automatic metadata tagging, content classification, and sentiment analysis. This enhances the efficiency of contract management and retrieval.
- Workflow Automation: Business processes related to contracts are automated using Microsoft Power Automate. This includes routing contracts for approval, notifying stakeholders of key dates, and triggering actions based on specific events. Workflows can be tailored to suit the unique requirements of each business client.
- Document Repository: Utilise Microsoft SharePoint as a document repository to store and organise contracts securely. SharePoint provides version control, access permissions, and audit trails to track document changes and access history.
- Adobe Sign Integration: Adobe Sign seamlessly integrates electronic signatures, streamlining the signing process. Contracts are sent for signature directly from the platform, via email, while the system tracks progress and sends reminders. With Adobe Sign integration, electronic signatures become legally binding, eliminating the need for physical paperwork.
- Multi-Factor Authentication (MFA): Implementing MFA adds an extra layer of security to user logins, reducing the risk of unauthorised access.
- Data Encryption: All data, whether in transit or at rest, undergoes encryption to thwart unauthorised access and prevent data breaches.
- Role-Based Access Control (RBAC): Access to different sections of the platform is controlled based on roles and permissions. Only authorised personnel can view or modify contract information.
- Audit Trail: Every action within the platform is logged and auditable, providing a transparent record of who accessed what and when.
- Data Loss Prevention (DLP): DLP policies are configured to prevent accidental sharing of sensitive information. This helps maintain compliance with data protection regulations.
- Compliance and Auditing: Implementing auditing and compliance features to track user activity, changes, and access to maintain regulatory standards.
- Ongoing Support: We offer ongoing immediate support to all business users for their day-to-day assistance needs, helping them maximise the advantages of our solutions.
Transform Your Business Today
Embrace the Power of Contracts Process Acceleration!
or give us a call at (+30) 2109813870
Talk to an expert today
Get in touch to learn more about ourContracts Process Acceleration Solutionor give us a call at (+30) 2109813870.
